I. PURPOSE

To outline the authority, duties, and responsibilities of the rank structure and assignment. To define the functions of the major organizational elements.

II. Definitions

A. "Bureau" refers to the primary element of the department.

B. "Division" means the primary functional part of the bureau.

C. "Section" is a functional element of a bureau or division with a specialized activity.

D. "Area" refers to the primary territorial element.

E. "District" is a geographical subdivision of an area.

F. "Commanding Officer" means the officer regularly assigned by the Police Chief to command any bureau, division, district or other organic unit of the department, and the same designation shall apply to any police officer, regardless of grade, who may be temporarily in command of such units.

III. ORGANIZATION

The police department consists of a Police Commission, a Police Chief and the necessary staff.

A. Police Commission

1. The Police Commission consists of nine members appointed by the Mayor with the approval of the County Council in the manner provided by the county charter.

2. The Police Commission shall adopt such rules as it may consider necessary for the conduct of its business and regulation of the matters committed to its charge by law.

B. Police Chief and Deputy Chief

1. The Police Chief is appointed by the Police Commission and may be removed by the Police Commission.

2. The Deputy Chief shall be appointed by the Police Chief with the confirmation of the Police Commission and may be removed by the Chief with the approval of the Police Commission.

C. Staff

1. The department shall be organized into three main bureaus:

a. Administrative

b. Field Operations

c. Investigative Operations

2. Each bureau shall be under the command of an Assistant Chief designated by the Police Chief and shall be composed of such number of police officers and employees as may be assigned.

IV. ADMINISTRATION

A. Delegation of Duties

1. For administration purposes, the Police Chief may decentralize administration of the department by delegating specified duties, responsibilities and authority to the Deputy Chief, Assistant Chiefs and to the commanding officers of the several bureaus, districts and divisions of the department.

2. The Police Chief shall coordinate all departmental functions and activities. This includes formulating and enforcing departmental policies and issuing such orders, rules, instructions or duty manuals as necessary to prescribe and fix in detail the duties and responsibilities of the different units of the department and of the police officers and employees assigned thereto.

B. Organizing and Staffing

1. The Police Chief shall organize the force so that related tasks and activities may be grouped for assignment to an organic unit under the supervision of a competent superior officer.

2. A logical and clear-cut chain of command with definite channels of communication, responsibility and authority shall be established. Personnel and equipment shall be organized to meet current needs but with sufficient flexibility to be readily adapted to new and changing situations.

C. Personnel

1. The entire personnel of the police department shall constitute a body. Any of the police officers or employees of the department may at any time be placed on day or night duty for any period of time, temporarily or permanently.

2. They may also be assigned or transferred within the department from one district or bureau to another without regard to the district or bureau to which they are regularly assigned.

D. Planning

1. The Police Chief shall direct planning for probable emergencies and formulate procedures to be used in the event such emergencies occur. Plans shall be formulated to meet both the immediate and the future needs of the department.

E. Control Devices

1. The Police Chief shall establish such control devices as deemed necessary to insure the effective administration of the department. Included are systems of inspections, efficiency ratings, work performance evaluations, and case followup.

2. The Police Chief shall inspect the manner of operation and the efficiency of the department and of each of its organic units. Suitable inquiry shall be made into any charge of inefficiency or dereliction of duty against any unit of the police department and any member of the department.

F. Discipline

The Police Chief shall maintain reasonably strict discipline throughout the department and shall require compliance, obedience and enforcement of department orders, procedures, rules and regulations. Satisfactory conduct and behavior by police officers and employees shall be required and enforced.

V. FUNCTIONAL RESPONSIBILITIES OF THE POLICE COMMISSION, POLICE CHIEF, DEPUTY CHIEF, AND STAFF

The functional responsibilities of the department shall be as hereinafter set forth:

A. POLICE COMMISSION

1. Establishes policies.

2. Serves as liaison between the public, the police and the County Administration.

B. POLICE CHIEF

1 Performs as administrative head of the department.

2. Exercises such powers and fulfills those responsibilities connected with his office as provided by law.

3. Interprets and enforces police commission's policies.

4. Responsible for departmental planning, organization, direction and external relations.

5. Administers budget.

6. Appoints, directs, trains, equips, maintains, and supervises the force of police officers and employees pursuant to the rules of the Police Commission.

C. DEPUTY CHIEF

1. Executes and enforces orders and directives of the Police Chief.

2. Exercises direction and supervision over the Field Operations Bureau; Investigative Operations Bureau; and the Administrative Bureau.

D. ASSISTANT CHIEF OF ADMINISTRATIVE BUREAU

1. Directs personnel and training.

2. Coordinates public services.

3. Directs research and development.

4. Directs fiscal services.

5. Directs records and identification.

6. Directs gun registration.

7. Directs custody of evidence and property.

8. Directs court services.

9. Directs traffic services.

10. Directs radio communications and maintenance.

11. Directs police community relations programs.

12. Directs dispatch operations.

E ASSISTANT CHIEF OF FIELD OPERATIONS BUREAU

1. Directs patrol services.

2. Plans for and directs police reserves.

F. ASSISTANT CHIEF OF INVESTIGATIVE OPERATIONS

1. Directs criminal, juvenile, and vice investigation services.

VI. ORGANIZATION AND FUNCTIONS OF DIVISIONS

The organization and function of the principle divisions of the department shall be as hereinafter described.

A. Field Operations Bureau

1. Patrol Operations

a. Directed by an Assistant Chief, the Patrol Operations of all districts shall be commanded by the Police Majors of Areas I and II. Area I will consist of the Districts of Hamakua, North and South Hilo, and Puna; and Area II will consist of the Districts of Kona, North and South Kohala, and Ka'u.

b. Specifically assigned Districts shall be commanded by a Police Captain and assisted by Police Lieutenant(s) and/or Police Sergeant(s). Other Districts may be commanded by a Police Lieutenant and/or Police Sergeant under the direction of an assigned Captain. The Districts will be divided into three platoons, each assigned to eight-hour shifts.

c. Each watch shall be composed of such police officers and employees as may be assigned by the Police Chief.

d. Function

Patrol the streets and highways of the city, towns and districts in patrol cars, motorcycles or on foot for the purpose of preventing crime, preserving peace, protecting life and property, enforcing laws and ordinances and serving the public. Check the security of doors and windows of business establishments. Check the security of unattended private homes when requested. Control public gatherings and the flow of motor vehicle traffic. Perform services relative to public health and safety. Investigate persons whose conduct is suspicious. Make surveillances and inspect places that may be hangouts for suspicious persons and possible law violators. Receive and process complaints made by citizens and arrest offenders. Serve legal processes and legal documents. Make preliminary or complete investigations of crimes as may be required, search crime scenes for evidence, protect crime scenes and preserve evidence. Investigate all types of accidents. Issue citations to traffic law violators. Perform coroner's function.

2. Traffic Enforcement Unit

a. Command and Organization

Under the management of the Police majors of Area I and II, the Traffic Enforcement Unit shall be commanded by a Police Sergeant. The Traffic Enforcement Unit shall be composed of such number of police officers as may be assigned by the Police Chief.

b. Function

Investigate all fatal investigations for the purposes of apprehending, interrogating and prosecuting the responsible persons and recovering evidence. Maintain investigative liaison with outside police and other law enforcement agencies. Examine fatal accident scene for identification of evidence. Enforce all laws and ordinances relating to traffic and motor vehicles and the operation thereof. Review major traffic casualties as assigned. Evaluate traffic investigation and enforcement problems to determine remedial measures for traffic safety. Maintain records of traffic fatalities and enforcement. Compile fatal traffic statistics for State of Hawaii, Department of Transportation. Performs other related duties as required.

3. Police Reserves

a. Command and Organization

Under the direction of the Assistant Chief of Field Operations, Police Reserves shall serve under the immediate supervision of the commanding officer of the district or division to which they are assigned. The Police Reserves shall be composed of civilian volunteers who meet the requirements and qualifications established by the Police Chief.

b. Function

The function of the Police Reserves is to supplement and augment police regulars and perform limited duty with the patrol services in such assignments as patrolling, station-house duties, guard posts, surveillances, special details and emergency duties.

B. Investigative Operations Bureau

1. Criminal Investigation Division

Directed by an Assistant Chief, the Criminal Investigation Division shall be commanded by a Police Captain, one in Hilo and one in Kona. It shall be comprised of four sections: Criminal Investigations, Juvenile Aid, Vice, and Crime Lab; and composed of such number of detectives, police officers, police reporters and employees as may be assigned by the Police Chief

a. Criminal Investigation Section

1) Command and Organization

Under the management of the commanding officer of the Criminal Investigation Division, the Criminal Investigation Section shall be commanded by a Police Lieutenant. It shall be composed of such number of detectives, police officers, and other employees as may be assigned by the Police Chief.

2) Function

Investigate all crimes of fraud, theft and violence and apprehend those guilty thereof. Investigate all felonies and major crimes for the purpose of apprehending, interrogating and prosecuting the responsible persons and recovering stolen property. Question persons arrested by the patrol units when requested to do so. Inspect pawn shops and scrap yards. Arrest and/or question persons wanted by other jurisdictions. Maintain investigative liaison with and assist outside police and other law enforcement agencies. Prepare and distribute flyers and circulars of lost or stolen property or missing persons. Warn merchants and businessmen regarding suspected illicit and criminal operations and the habits and activities of suspected criminals. Examine crime scenes for identification of evidence. Perform a variety of physical, chemical, instrumental, and microscopic analyses of evidence in connection with crime detection and law enforcement work; and perform other related duties as required.

b. Juvenile Aid Section

1) Command and Organization

Under the management of the Commanding Officer of the Criminal Investigation Division, the Juvenile Aid Section shall be commanded by a Police Lieutenant. It shall be composed of such numbers of detectives/sergeants, police officers, and other employees as may be assigned by the Police Chief.

2) Function

Investigate and deal with all cases involving children, certain minors and child-adult relationships, domestic and social irregularities and maladjustments, and psychopathic personality problems. Make regular inspections of public places or hangouts frequented by children. Question and detain children found abroad in violation of curfew regulations. Locate runaway children. Assist patrol units in processing children detained for the commission of offenses. Cooperate with public health, welfare agencies, schools and youth organizations. Develop police programs in delinquency prevention and control. Promote the welfare of children. Present cases in Family Court when summoned. Provide counseling of young offenders. Organize and maintain Hawaii Police Activities League (HI-PAL).

C. Vice Section

1) Command and Organization

Under the management of the Commanding Officer of the Criminal Investigation Division, the Vice Section shall be commanded by a Police Lieutenant. It shall be composed of such number of detectives, police officers, and other employees as may be assigned by the Police Chief.

2) Function

Take all necessary action for the prevention and suppression of all forms of commercialized vice, including gambling and prostitution and illegal traffic in narcotics and liquor. Provide support in high crime areas, on security details, in surveillances and stakeouts, in intelligence and background investigations, security at public gatherings and drug education programs.

d. Crime Lab

1) Command and Organization

Under the management of the Assistant Chief, the Crime Lab shall be under the supervision of a Criminalist II and composed of such number of Criminalist I as may be assigned by the Police Chief.

2) Function

Perform a variety of physical, chemical, instrumental, and microscopic analyses of evidence in connection with crime detection and law enforcement work. Serve as technical expert and advisor in criminalistic matters.

C. Internal Affairs/Criminal Intelligence Unit

1. Command and Organization

Under the management of the Police Chief, the Internal Affairs/Criminal Intelligence Unit shall be commanded by a Police Captain. It shall be composed of such number of detectives and police officers as may be assigned by the Police Chief.

2. Function

As a Criminal Intelligence Unit, the duties are to keep police administrators informed of the extent, nature, and characteristics of organized crime activity and bring justice to all law enforcement and prosecutorial agencies of the Federal, State, and County governments.

As Internal Affairs, the duties are to investigate allegations of misconduct by departmental members as assigned.

D. Administrative Bureau

Directed by an Assistant Chief, the Bureau shall be composed of three Divisions: Administrative Services, Technical Services, and Fiscal Services. Fiscal Services Division shall be supervised by a Business Manager; and each of the other Divisions shall be commanded by a Police Major, assisted by lieutenants and sergeants, and composed of such police officers and employees as may be assigned by the Police Chief.

1. Administrative Services Division

a. Commanded by a Police Major, it shall be comprised of the following sections: Administrative Services, Training, Word Processing Center, and Community Relations.

b. Administrative Services Section

1) Command and Organization

The Administrative Services Section shall be commanded by a Police Major with the assistance of a Police Lieutenant, Police Sergeant(s), and such police officers and employees as may be assigned by the Police Chief.

2) Function

Conduct research and planning in the areas of administration, operations, legislative needs and paperwork simplification. Prepare general orders and compile the department's annual report, statistical tables and analyses. Develop performance and work evaluation studies of personnel. Conduct research and develop standards and techniques to improve police services.

Provide all functions included in the area of personnel administration, including recruitment, training, testing, inspections, performance evaluations, investigation of violations of rules and regulations, preparation of official memorandums, special orders, personnel orders, disciplinary orders, and administrative notices, development of the departmental vacation and physical examination schedules, supervision of personnel files, investigation of work-related injuries involving departmental personnel, maintenance of health fund files, maintenance of EEOC and Affirmative Action records, prepare press releases, and conduct public education programs, and the chaplaincy program.

c. Training Section

1) Command and Organization

The Training Section shall be commanded by a Lieutenant or Sergeant and staffed with such police officers and employees as may be assigned by the Police Chief.

2) Function

Direct and coordinate police training projects and educational programs including recruit school, recall and inservice training sessions. Design and schedule all entry, inservice and specialized training for recruits, police officers, reserve officers and civilian employees. Conduct research into departmental operations to determine training needs. Plan and coordinate recruitment programs to include pre-employment investigations, and scheduling of physicals for sworn and civilian personnel.

d. Word Processing Center

1) Command and Organization

Under the supervision of a Clerical Supervisor and assisted by a Senior Clerk Stenographer, it will be staffed with such employees as may be assigned by the Police Chief.

2) Function

Responsible for providing centralized report writing and stenographic services for the department by receiving dictated reports, transcribing, proofreading, and producing completed typewritten material.

e. Community Relations

1) Command and Organization

Supervised by a Police Sergeant, in Community Relations/Crime Prevention, it will be staffed with such other police officers and employees as may be assigned by the Police Chief.

2) Function

Develop and maintain positive interaction between the community, government agencies and the department. Provide information, materials, and speakers on all aspects of police work. Represent the department as a speaker before groups and associations. Develop programs to improve police-community relations including police/school/youth relations.

2. Technical Services Division

a. Commanded by a Police Major, it shall be comprised of the following sections: Traffic Services, Records and Identification, Communications Maintenance and Communications Dispatch.

b. Records and Identification Section

1) Command and Organization

The Records and Identification Division shall be commanded by a Lieutenant and such number of employees as may be assigned by the Police Chief.

2) Function

Maintain report and record files of the department. Review police reports and maintain a follow-up system to assure completion of each case. Handle departmental correspondence pertaining to police cases. Process applications for firearms permits, and register firearms. Take custody of property and evidence received or recovered by the department. Receive bail/bond and make accounting of such to the courts. Provide bailiff services to the district court. Refer cases to the district court for the court calendar. Prepare warrants and complaints against offenders. Maintain liaison between the court and police personnel, and between the prosecutor's office and members. Provide staff supervision over the records duties of all members; coordinate the reporting activities of all members and units. Plan and design record forms. Process civil documents for service. Release press information. Release copies of reports as required.

Provide identification services, including fingerprinting, photography, maintenance of fingerprint identification and photograph files. Examine crime scenes for identification evidence. Search identification files and develop individual criminal history records. Provide staff supervision and evaluate identification operations in the field by detectives and policemen. Fingerprint and photograph prisoners, suspects, and arrested persons according to established policies. Furnish civil identification service to applicants and other persons.

c. Traffic Services Section

1) Command and Organization

The Traffic Services Section shall be commanded by a Police Lieutenant and staffed by an Examiner of Drivers, in charge of driver licensing, a Police Sergeant in charge of motor vehicle traffic and safety functions and such other police officers and employees as may be assigned by the Police Chief.

2) Function

Enforce all laws and ordinances relating to traffic and motor vehicles and the operation thereof. Supervise and review investigations of major traffic casualties as assigned. Evaluate traffic investigation and enforcement activities of the patrol services. Conduct traffic safety education programs in the schools and for the public. Assist the Planning and Traffic Departments in conducting special studies and research on needed traffic safety measures and in analyzing problems to determine remedial measures. Maintain records of traffic casualties, hazards and enforcement. Compile traffic statistics. Inspect and certify the safe mechanical condition of taxis, buses, and other public carriers. Examine taxi drivers and issue taxi driver permits. Administer, enforce, and regulate motor vehicle responsibility laws. Administer, examine and certify Periodic Motor Vehicle Inspection programs and certify safety inspectors. Conduct safety checks of vehicles and school buses. Examine and license applicants for various types of driver licenses. Supervise Junior Pedestrian Officers in schools. Analyze collision reports and prepare summaries for use by patrol services in maintaining a selective enforcement program. Conduct specialized traffic surveys and prepare reports for the Police Chief. Develop and recommend engineering plans for the solution of traffic problems. Initiate and assist in the preparation of traffic control legislation. Plan traffic control at special functions. Initiate, monitor, and account for Federal Highway Safety Project Grants related to traffic safety.

d. Communications Maintenance Section

1) Command and Organization

The Communications Maintenance Section shall be supervised by a Radio Technician and such other employees as may be assigned by the Police Chief.

2) Function

Plan, install, and maintain the radio communication system for the county of Hawaii. Make periodic inspections and repairs to all base and mobile radio equipment. Install and maintain other electronic equipment such as sirens, emergency blue lights, recorders, etc. Keep official records and logs.

e. Communications Dispatch Section

1) Command and Organization

The Communications Dispatch Section shall be supervised by a Police Lieutenant and staffed by police sergeants, supervisory police dispatchers and such employees as may be assigned by the Police Chief.

2) Function

Dispatches police to emergencies, disasters, and other public calls for assistance through the public safety communication system. Maintains daily activity record of telephone and radio traffic. Broadcasts, relays and works in conjunction with Civil Defense, HAWAS, NAWAS and other agencies through the emergency safety network. Operates a centralized dispatch or E-911 emergency system through a computer aided dispatch network which integrates telephone answering, dispatching, and computer information with Police, Fire and government coordination. Responsible for receiving, processing, and transferring requests of non-emergency or informational calls to the appropriate entity or agency. Communicates messages to/for departmental personnel.

3. Fiscal Services Division

a. Command and Organization

Under the command of an Assistant Chief of Administrative Bureau, the Fiscal Services Division shall be supervised by a Business Manager who shall be assisted by an Accountant and such number of employees as may be assigned by the Police Chief.

b. Function

Prepare department budgets, maintain the department's books and accounts, keep inventory records of department property, make up payrolls, maintain personnel attendance records, purchase supplies, process requests for equipment, distribute supplies to districts and bureaus, furnish custodial and maintenance services, provide patrol and other official vehicles with gas and oil, provide messenger and delivery services.

(Amended: 10-27-99)