GENERAL ORDER NO.
201
I. OBJECTIVES
The general objectives of the departmental personnel administration program are:
A. To select the best qualified person available for appointment and promotion.
B. To train employees for their job.
C. To discipline members when necessary (not necessarily in a punitive sense, although the power to punish is inherent in discipline).
D. To separate members from the service if they are incompetent or otherwise unqualified.
E. To improve the conditions of the service.
II. APPOINTMENTS
All appointments to any office or position in the department shall be made by the Chief of Police by virtue of his authority.
A. No person shall be considered eligible for appointment unless qualified for and has passed all service entrance examinations and has been certified by the Personnel Director, Department of Civil Service.
B. Appointments to the force shall be made from the eligible list, except for those positions not subject to Civil Service laws or rules and regulations.
C. Initial probationary periods for commissioned employees shall be for one year, and six months for civilian employees.
D. A new probationary period of six months shall be served whenever an employee is promoted, reallocated to a class in a higher salary range or is required to take an examination upon the reallocation of a position. New probationary periods may be extended for an additional six months.
E. A non-civil service employee may be dismissed at any time without written notice.
III. PERFORMANCE RATINGS
A. Commissioned probationary employees shall be rated at the end of six months and one year. Civilian probationary employees shall be rated at the end of six months and at the end of an extended probationary period.
B. Employees having permanent appointments shall be rated at the end of each 12 months of service.
C. To the end that each employee may be commended for work deserving recognition and be afforded opportunity for correcting his weaknesses, the performance rating of department members shall be reviewed by the Personnel Officer.
IV. SUSPENSION, DEMOTION, DISMISSAL
When he considers that the good of the service will be served, the Chief of Police may suspend, demote, or dismiss any officer or employee in accordance with state laws and rules and regulations promulgated thereunder.
V. AUTHORIZED STRENGTH
The organization and the personnel strength of the department shall be such as provided by law and as prescribed by the Police Commission.
VI. PERSONNEL REPORTS
The Chief of Police shall report to the Police Commission any appointments, suspensions, dismissals, changes in rank, grade or rating, and other changes in personnel made or effected by him at the next regular meeting of the Commission following such action. He shall also give notice of such action to the Personnel Director, Department of Civil Service.
VII. PERSONNEL OFFICER
A. The Assistant Chief in charge of the Administrative Bureau shall be the Personnel Officer.
B. The Personnel Officer shall perform the duties prescribed and follow instructions issued by the Chief of Police concerning the application, examination, and eligibility of applicants to the police department, promotions, changes in grade, ratings of members or other changes in employee status, and shall keep the Chief of Police informed in all matters pertaining to personnel administration and management.
VIII. INSPECTIONAL PROGRAM
The Chief of Police shall establish an inspectional program consisting of regular and comprehensive inspections of the department's administration, operations, equipment, and personnel.
IX. GRADE AND RANK OF OFFICERS
The department shall be composed of officers and employees of the following listed grades, who shall rank in the order hereinafter enumerated:
Chief of Police Deputy Chief of Police Assistant Chief Major Captain Lieutenant Sergeant/Detective Police Officer II Police Officer I
X. GENERAL RESPONSIBILITIES
It shall be the duty and responsibility of each officer and employee to fulfill to the greatest extent possible the functions of the department and the division, district, bureau or other unit to which he is assigned, and to perform any duty assigned by a superior officer.
XI. INDIVIDUAL RESPONSIBILITIES OF OFFICERS
Each officer and employee shall be held individually responsible for:
A. The proper execution of assigned duties.
B. The prevention and supression of crime.
C. The enforcement of laws.
D. The arrest of offenders, depending upon the nature of his specific assignment.
E. Maintenance of proper public relations.
F. Maintenance of discipline.
G. Adherence to rules, orders and procedures.
H. Reporting promptly through channels developments that may unusually affect public or official relations.
I. Proper care and use of departmental equipment, supplies and facilities.
XII. RESPONSIBILITIES OF COMMANDING OFFICERS
Each commanding officer, in addition to the general and individual responsibilities specified for each officer, shall be responsible for:
A. The direction and control of personnel under his command.
B. Maintenance of discipline among members of his command.
C. Proper performance of duties and adherence to policies, rules, orders and procedures by each member of his command.
D. Enforcement of rules and orders among subordinates.
E. Proper and efficient discharge of functional responsibilities.
F. Proper maintenance of official quarters and facilities.
G. Proper use and operation of equipment, supplies and materials.
H. Prompt initiation of employee, supervisory or administrative action whenever warranted.
I. Effective operation of his command.
J. Continuation of command or supervision in his absence.
XIII. RESPONSIBILITIES OF SUPERVISORY OFFICERS
Each supervisory officer, in addition to the general and individual responsibilities specified for each officer, shall be responsible for:
A. The detailed inspection of all activities of members under his command.
B. Knowledge of the duties and responsibilities of his subordinate.
C. Enforcement of rules and orders among members assigned to his unit.
D. Development of close cooperation among his subordinates.
E. Providing leadership in carrying out police activities.
F. Coordination of effort in the execution of duties.
G. Training on the job as necessary to insure efficient operations by subordinates.
H. Effective operation of the unit.
I. Providing command to members of the division, district, bureau or other unit in the absence of regular command.
VICTOR V. VIERRA
CHIEF OF POLICE
(Amended 11-01-90)