I. LINE INSPECTION

A. Line inspection means the continuous checking by those in direct control of the persons and things being inspected, to ensure that tasks are satisfactorily performed.

B. Line inspections are accomplished through supervisory officers by:

1. Physical observation.

2. Personal field supervision.

3. Subsequent review and evaluation of work activities and performance.

4. Regular review of overall results being achieved such as accident and crime rates, preventive and enforcement efforts on same, personnel records, etc.

II. STAFF INSPECTION

A. Staff type inspections in contrast to line inspections are conducted outside the normal lines of authority and responsibility; consists of a detailed observation and analysis of one operating unit (bureau, district, or division) and is intended to inform the highest level of administration of the general performance of that bureau, district or division.

B. Pre-inspection Notification and Briefing -- A staff inspection may or may not be announced. Since the inspection should be more constructive than punitive, the Commander of the district, Bureau, or Division being inspected should be present.

C. Frequency and Duration of Inspection -- At least one complete inspection shall take place semi-annually. Spot checks shall take place at least twice monthly. The length of time spent on the inspections will depend on the size of the unit being inspected.

D. Post Inspection Activity -- Following the complete inspection, a report in narrative form shall be drafted concerning all phases of the inspection and operation of each unit. The original shall be forwarded to the office of the Chief of Police with copies to other inspectors and the district or Division Commander concerned. Within five working days after receipt of this report, the Commander concerned shall submit a report to the Chief. This report shall contain outline action taken to correct any negative procedures and progress of implementation of recommended improvements.

E. Areas to be Covered by Inspecting Officer

1. Physical Inspection

a) Quarters and Grounds

1) Appearance as to cleanliness and janitorial duties.

2) condition (repairs, other maintenance, etc.).

3) Headquarters signs.

4) Informative and directional signs for public.

5) Other miscellaneous items.

b) Motor Equipment

1) Condition and appearance.

2) Problems concerning equipment (safety belts, tires, radios, etc.).

3) Other miscellaneous information.

c) Headquarters Equipment

1) Furniture layout.

2) Condition of furniture.

3) Condition of other furniture.

4) Firearms equipment.

5) Equipment shortage or excess.

6) Other miscellaneous information.

d) Supplies on Hand

1) Over or under stock of supplies.

2) Proper care.

3) Old or obsolete supplies.

4) Other miscellaneous information.

2. Communications - Files & Records

a) Communications

1) Station radio equipment and condition.

2) Radio log.

3) Emergency power unit.

4) Installation of mobile units by procedure.

5) Unusual comments on radio receptions and transmissions.

6) Other miscellaneous information.

b) Files and Records

1) Physical setup of files.

2) Proper use of files.

3) Proper filing of reports.

4) Quality of reports.

5) Investigative reports -- followups, information on shortage, etc.

6) Recovered evidence and property -- how disposed of.

7) Other miscellaneous information.

3. Enforcement

a) Comments on arrests and pending arrests.

b) Selective enforcement.

c) Spot maps.

d) Ratio of moving citations to accidents.

e) Monthly activity reports.

f) Hazard reports.

g) Other miscellaneous information.

4. Miscellaneous Operation

a) Time sheets.

b) Mileage records - current, initialed, stamp, etc.

c) Comments on duty assignment schedules.

d) Overtime.

e) Other miscellaneous information.

5. Special Services

a) Public Relations.

b) Police Reserves.

c) Civil Defense.

6. Personnel

a) General appearance of personnel.

b) Morale and friction problems.

c) In-service training.

d) Other miscellaneous information.