I. INTRA-DEPARTMENTAL TRANSFERS

A. Policy

It is the policy of the department to grant requests for transfers when, in the judgment of the Police Chief, the transfer will mutually benefit the department and the employee. This is not to be construed that requests for transfers will be granted in every instance. Approval of transfer requests shall be based upon needs of the department, seniority, merit, employee performance and the circumstances surrounding the employee's need to transfer.

B. Procedure

1. Employees requesting intra-departmental transfers shall submit such requests in writing on Request for Intra-Departmental Transfer Form (PO Form - 12) via their commanding officers.

2. The employee's supervisor, district or division commander and bureau commander shall review each request for transfer and note same on the form by signature. Commanding officers may include their comments on the request for transfer.

3. Employees may list more than one choice in order of preference.

4. The employee may include the reasons for the request for transfer.

C. Processing Instructions

1. Upon receipt of a Request for Intra-Departmental Transfer, the Police Chief, at some appropriate time, shall make a determination of the action to be taken (Approved, Denied, Filed).

2. If approved, a tentative transfer date shall be indicated on the form. A copy of the request shall be returned to the employee via channels.

3. If the transfer is denied, the employee shall be notified of the denial.

4. If no vacancy in the requested assignment exists, or if no immediate action is to be taken, the request shall be filed for future consideration. The appropriate (Filed) space shall be checked by the Personnel Officer and a copy of the request returned to the employee.

a. One additional copy shall be reproduced for each choice indicated.

b. The original shall be filed alphabetically by name of requesting officer.

c. Additional copies shall be filed by assignments to which transfers are requested.

5. The Personnel Officer shall periodically purge the files of expired or voided requests.

D. Withdrawals and Limitations

1. Employees wishing to withdraw requests for transfers shall submit a memorandum to the Personnel Officer requesting that his name be removed from the transfer list.

2. A request for transfer will be voided whenever the employee has been transferred or the employee has been promoted.

3. All requests for transfers shall expire one year after the date of submission.

4. The submission of a new request for transfer will automatically cancel any other request on file.

II. OTHER PERSONNEL MOVEMENTS

A. Policy

1. For the purpose of enhancing their experience in various departmental functions, or for the best interest of the department, members may be subject to re-assignment or transfer from command to command.

2. Re-assignments and transfers shall be approved by the Police Chief and accomplished by a personnel order.

B. Responsibility of Member

If notified by the Personnel Officer of a change in assignment, the affected officer shall:

1. Notify his present division commander and inform him of the transfer and its effective date.

2. Contact the commanding officer of the division to which he is being transferred for information pertaining to his new assignment and work schedule.

III. TRANSPORTING POSSESSIONS

A. When a transfer is effected at the request of an individual member of the department, all costs for the transportation of personal belongings shall be the member's own responsibility.

B. When a transfer is effected for the convenience of or for the best interest of the department, the cost of transporting all personal belongings of the affected member may be paid by the department.

IV. RESIDENCE OF MEMBERS

Members shall not be required to live in the districts where they are assigned.

(Amended: 11-15-99)

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I HEREBY REQUEST A TRANSFER TO THE DUTY STATIONS INDICATED BELOW:

REASON:_________________________________________________________________________

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PO/FORM-12
(Rev. 12-1-77)