I. HOURS OF WORK, WORK SCHEDULES

A. The normal work week shall be 40 hours with not more than 8 hours of work per day.

B. Work schedules are not to be considered changed unless the employees affected are given at least 48 hours prior notice.

II. OVERTIME WORK

A. Work performed in excess of 8 hours per work day or 40 hours per work week is overtime work.

B. Work, duty, service or other official assignments and activities performed on direction of proper authority outside of regular working hours is overtime work.

C. A member on off duty status who is called back to duty because of an emergency shall be paid for a minimum of three hours work, or credited with overtime work calculated from the time the member leaves until the member returns to his home, whichever is greater.

III. COMPENSATORY TIME

A. Compensatory time credit shall be earned and credited according to the Hawaii Revised Statutes and rules and regulations promulgated thereunder.

B. Compensatory time credit shall be determined at the rate of 1-1/2 hours for each hour of overtime work.

C. Compensatory time off (CTO) is that period of time during which a member is excused from work and is placed on official leave with pay status and is charged with compensatory time off previously earned.

D. The maximum allowable compensatory time off credits accumulated shall be determined pursuant to respective collective bargaining agreements. Compensatory time off accrued in excess of the collective bargaining agreement shall be taken at a time mutually agreed to between the Employer and Employee, however, the Employer may unilaterally schedule such hours in excess of the maximum allowable off or shall pay the employee in cash.

IV. COMPENSATION FOR COMPENSATORY TIME CREDIT

A. An employee who has performed overtime work has the option of either receiving cash payment or compensatory time off except as provided in the respective collective bargaining agreements.

B. All cash payments shall be made within 45 days for unit 12 members (30 days for all others) after the overtime work is performed at the rate of 1-1/2 hours for each hour worked, provided funds are budgeted and available for that purpose.

C. An employee may take compensatory time off in lieu of cash at the rate of 1-1/2 hours for each hour worked.

V. EMPLOYEES ENTITLED TO COMPENSATORY TIME CREDIT

A. All members may become eligible for compensatory time credit for overtime work excepting the following:

1. Police Chief

2. Deputy Police Chief

3. Members assigned to salary ranges 29-30-31.

B. Other members shall be granted compensatory time credit when the overtime work was directed or required by proper authority.

VI. WHEN GRANTED

A. Compensatory time off shall be accrued and granted in accordance with the respective contract agreements.

B. Commanders shall give due consideration to keeping the necessary number of officers on duty to effectively fulfill the functions of the respective bureaus, divisions, districts and sections.

C. Compensatory time off credits in excess of the maximum allowed shall be credited in the following manner:

1. All efforts will be made to arrange for a mutually agreeable time for the scheduling of time off for these purposes.

2. Commanders may unilaterally schedule any unit 12 member to CTO for hours in excess of the maximum allowable, or shall pay the member in cash, if there is no mutual agreement when CTO is to be taken within 4 calendar months following the month in which the credits were earned.

VII. MEMBERS TO APPLY

A. Members shall apply for compensatory time off or cash payment on the proper forms on the first working day after working overtime.

B. Commanding officers shall verify all such applications and forward the Time and Attendance Report to the Fiscal Services Division at the end of the pay period.

C. Commanders may maintain compensatory leave or cash records on individual members through the use of the Request for Compensatory Leave or Cash Payment PO/FORM 6.

E. Claims for compensatory time off shall be granted as provided herein.

VIII. CALL BACK

A. Call Back

An employee on "off duty" status who responds to render service at the direction of proper authority shall then be on "call back" status and compensated at the "call back" pay rates.

B. Exception

Under normal circumstances, call back shall be made by proper authority as defined. However, employees shall respond to "on duty" status immediately upon hearing emergency warning sirens or local radio stations announcing an emergency exists requiring all personnel to report for duty.

A. Excluding emergency situations which require total mobilization, other reasons for call back are:

1. Shortage of Personnel

2. Court Appearance

X. DUTY TO ABIDE

Members may not refuse a "call back' situation unless circumstances are such that said employees cannot perform their duties.

WAYNE G. CARVALHO
POLICE CHIEF

(Amended: 11-15-99)