I. DUTY ASSIGNMENTS

Commanding officers shall arrange the assignments and work of officers and employees under their command so as to provide for the maximum effective police service at all times, according to the existing needs and requirements.

II. HOURS OF WORK

While considered to be subject to call at any time for emergency duty or special operational reasons, police officers' regular tours of duty shall be divided into eight-hour watches, forty hours per week, with the number of officers and employees on each watch or tour of duty to be assigned according to the number of personnel available and the policing requirements.

A. Officers shall complete all required reports on cases and assignments handled by them during their tours of duty before going off duty, unless otherwise authorized by a Commanding Officer in an emergency or for justifiable cause.

III. WATCHES AND OFFICE HOURS

A. For the Patrol Division and all district stations, the period from 2245 to 0730 hours shall be the First Watch; from 0645 to 1530 hours, the Second Watch; and from 1445 to 2330 hours, the Third Watch.

B. Office hours of the Administrative Bureau and Criminal Investigation Division during which they shall remain open to service the public shall be 0745 to 1630 hours, Monday to Friday, inclusive, except for holidays. Clerical personnel, except those assigned on rotating watches or shifts, shall work the same hours.

C. The Criminal Investigation Division shall have at least one detective on duty on Saturday and Sunday during regular office hours unless otherwise approved by the Commander of the Hilo Operations Bureau or in his absence, the Deputy Chief of Police or Chief of Police.

D. Officers and employees shall be allowed 45 minutes for meal time, exclusive of the eight-hour work period.

E. Officers and employees shall be granted two days off in each calendar week.

IV. WORKING SCHEDULE

A. Commanding officers of the Patrol Division and district stations shall ensure that a monthly working schedule showing the assignment of personnel to watches and their days off or other authorized time off for which they may be entitled is prepared.

B. Working schedules shall be filed with the respective Operations Inspector at least seven days before the close of the preceding month.

C. In setting up working schedules, commanders shall adhere to the following guidelines:

1. For the Patrol Division, change of watches shall take effect every two months on the first day of the third month. District stations shall change watches monthly on the first day of each month.

2. Except as noted, days off for personnel assigned to the Patrol Division and district stations shall be scheduled on the rotation method, with two days off following six days of work, etc.

3. Days off and watch assignments for commanders shall normally be scheduled in the following manner:

a. Days off for Division and District Commanders shall be Saturdays and Sundays and holidays.

b. District and Division Commanders shall work regular office hours - 0745 to 1630 hours, daily, Monday to Friday, except holidays.

V. DAILY ATTENDANCE RECORD

Each bureau shall maintain a daily attendance record of all personnel assigned to their command. Commanding officers shall assign a member of the respective division, section or unit staff to prepare and maintain the attendance record on a current basis. Entries shall be made in ink and shall include:

A. An alphabetical listing of personnel in the order of their rank according to watch.

B. Time of starting and going off duty.

C. Beat assignments, radio call number, ringing-in or call-in times, location, meal period, days off, vacation, etc.

D. Under "Remarks" any irregularity concerning the various officers, such as "failing to ring-in", "failing to confirm radio calls", "Patrolmen Smith and Jones exchanging days off", etc. shall be noted. If necessary, the back of the time sheet may be used for additional remarks or notations.

VI. GENERAL INFORMATION

A. Commanding officers shall check all entries in the attendance record at the end of their respective tours of duty, and the Commanding Officer or Platoon Commander shall sign in the space provided when the time sheet is completed after which it shall be forwarded to the Administrative Services Division.

B. Whenever possible, more than one working day shall be entered on a single time sheet but a new sheet shall always be used for a new month.

VII. MEMBER'S ATTENDANCE RECORD

A. From information shown on the time sheet, each bureau shall maintain a running record of each member's daily attendance on proper forms.

B. The days a member is working and on duty, his days off, vacation leave days, sick leave, holidays and other leave, etc. shall be noted as required. The number of hours worked by reserve officers shall also be shown.

C. The attendance record shall be forwarded to the Business Manager at the end of each two-week period. The information shown thereon for each member shall be transposed to the member'spermanent attendance record card by the assigned time clerk.

GUY A. PAUL
CHIEF OF POLICE

(Amended: 6-14-78)