I. ACCRUAL OF VACATION LEAVE

Vacation leave allowance shall be computed and accrued according to the Hawaii Revised Statutes and rules and regulations promulgated thereunder.

II. WHEN VACATION LEAVE MAY BE GRANTED

A. Vacation leave shall be granted and taken by the employee at such time or times as the Police Chief or by individual(s) authorized by the Police Chief.

B. Whenever in the opinion of the Police Chief or his designee an emergency exists, he may revoke, alter or amend vacation schedules previously approved or may recall from vacation for duty all members who may be absent on such vacation.

C. Vacation leave may be granted when a member is ill or injured.

D. The Police Chief or his designee may grant vacation under certain special circumstances including but not limited to Leaves of Absence with Pay, Family Leaves (G.O. 504) and extended Sick Leaves (G.O. 502) or Funeral Leaves (G.O. 503).

III. RESPONSIBILITY OF PERSONNEL OFFICER

A. By December 15 of each year the Personnel Officer shall prepare a schedule of vacation periods for the next year.

B In drafting such vacation periods the Personnel Officer shall be guided by the following general rules:

1. Such schedule shall provide for minimum of interruption to general police service with due regard to the seasons of heavy police requirements.

2. Copies of the final vacation schedule shall be distributed to each bureau and district in the form of an Administrative Notice.

C. Employees will receive a statement showing their accumulated annual leave prior to the end of each fiscal year.

IV. RESPONSIBILITY OF COMMANDERS TO SCHEDULE VACATION

A. Bureau and district commanders shall draft tentative vacation schedules for their respective commands for the next year and forward same to the Personnel Officer before December 1st of each year.

B. In drafting such schedules, commanders shall be guided by the following general rules:

1. In the selection of vacation dates, preference shall be given within each operating unit on the basis of seniority.

2. No two or more superior officers of the same districts, bureaus or watches shall be granted vacations at the same time.

C. Command personnel in each bureau or district shall clear with their respective Assistant Chief of Police before scheduling their own vacation periods.

D. Division and district commanders shall be responsible for the strict adherence to the provisions provided in this policy by members under their command.

E. Vacations shall be scheduled pursuant to the respective collective bargaining agreements and consistent with the operational needs of the Department.

V. PROCEDURE FOR OBTAINING VACATION LEAVE

Members shall indicate to their commanders in writing their selection of vacation dates for the following year.

VI. REQUESTS FOR CHANGE IN VACATION SCHEDULE

A. Any changes in vacation schedules must be submitted to the Assistant Chief of Police of the respective divisions in a sufficient period of time prior to the requested change so that the necessary adjustments can be made.

B. No request for change in vacation leave shall be approved without good and sufficient reason.

VII. PRE-VACATION PROCEDURES

A. Each member should complete the County of Hawaii "Application for Leave of Absence" form and forward it to the member's commander at least ten (10) days prior to the start of the scheduled vacation period. Commanders shall submit the forms with the Time and Attendance Reports for the period during which the member returns to duty.

B. An Itinerary indicating where the member will be on his vacation or the address where the member may be located in the event of any emergency should be left with the commander or the family.

VIII. REVISED VACATION APPLICATION

In the event a member returns to duty on a date other than that previously applied for, he shall file a revised "Application for Leave of Absence" and forward it to his commander. The commander shall submit the revised "Application for Leave of Absence" form with the Time and Attendance Reports for the period during which the member returns to duty.

WAYNE G. CARVALHO
POLICE CHIEF

(Amended: 12-29-99)