I. PURPOSE

To establish policy and procedures relating to the use of the police radio communication system of the Hawaii Police Department.

II. POLICY

The use of departmental radio communication systems shall be in accordance with current rules and regulations established by the department and those of the Federal Communications Commission (FCC).

III. CALL SIGNS

A. Radio Stations

B. Departmental Mobile Units

1. Call signs for on-duty patrol officers shall coincide with respective beat number assignments.

2. Patrol officers operating in other than their assigned districts and off-duty patrol officers shall identify themselves by name and badge number.

3. Ranking and non-patrol officers shall utilize their designated call signs on and off duty.

4. Commanders shall assign call signs to temporary special details from the vacant call number series of their districts or sections.

5. The assignment of call signs to any newly created unit or the revision of call signs of any existing units shall be the responsibility of the Administrative Division.

6. Commanders shall submit a memorandum to the Technical Services Division outlining all call sign assignments of their command when call signs are initially assigned or when changes are made to existing call sign assignments.

Administration	Call Signs
Police Chief	#1
Deputy Police Chief	#2
Assistant Chief of Administration	#3
Assistant Chief of Field Operations	#4
Assistant Chief of Investigative Operations	#5
Majors	10-20
Lieutenants	1505-1510
Sergeants	1511-1529
Officers	1530-1599
Patrol
South Hilo Commander	100
South Hilo Lieutenants	105-110
South Hilo Sergeants	111-129
South Hilo Patrol Officers	130-199
South Hilo Motorcycle Units	MC 1-5
South Hilo Footpatrol	FP 1-5
North Hilo Commander	200
North Hilo Sergeant	211-229
North Hilo Patrol Officers	230-299
Hamakua Commander	300
Hamakua Sergeant	311-329
Hamakua Commander	330-399
South Kohala Commander	400
South Kohala Lieutenant	405
South Kohala Sergeants	411-429
South Kohala Patrol Officers	430-499
North Kohala Commander	500
North Kohala Sergeant	511-529
North Kohala Patrol Officers	530-599
Kona Commander	600
Kona Lieutenants	605-610
Kona Sergeants	611-629
Kona Patrol Officers	630-699
Kona Motorcycle Units	MC 6-10
Ka'u Commander	700
Ka'u Sergeants	711-729
Ka'u Patrol Officers	730-799
Puna Commander	800
Puna Lieutenant	805
Puna Sergeants	811-829
Puna Patrol Officers	830-899
Criminal Investigation Division (CID) - Area I
CID Commander	900
Criminal Investigation Section Commander	905
Criminal Investigation Section Detectives	911-929
Criminal Investigation Section Officers	930-999
Vice Section Commander	1605
Vice Section Detectives	1611-1620
Vice Section Officers	1630-1669
Juvenile Aid Section Commander	1609
Juvenile Aid Section Detectives	1621-1629
Juvenile Aid Section Officers	1670-1699
Criminal Investigation Division (CID) - Area II
CID Commander	1100
Criminal Investigation Section Commander	1105
Criminal Investigation Section Detectives	1111-1129
Criminal Investigation Section Officers	1130-1199
Vice Section Commander	1205
Vice Section Detectives	1211-1220
Vice Section Officers	1230-1269
Juvenile Aid Section Commander	1209
Juvenile Aid Section Detectives	1221-1229
Juvenile Aid Section Officers	1270-1299
Criminal Intelligence Unit (CIU)/Internal Affairs (IA)
CIU Commander	1300
CIU Sergeants	1311-1320
IA Sergeant	1321-1329
CIU Officers	1330-1399
Traffic Services Section (TSS)
TSS Commander	1400
TSS Sergeant	1411
Traffic Enforcement (TEU)
TEU Sergeant	1420
TEU Officers	1430-1499
Other Departmental Units
Reserve Officers	RO/Badge #
Special Police Officers	SPO/Badge #
Radio Shop	Radio 1-20

C. Outside Agencies

IV. FCC GUIDELINES AND ENFORCEMENT

A. The radio stations of the department are licensed by the Federal Communications Commission and are required to abide by the rules of the commission. Members shall carefully weigh any contemplated use of the radio system and to ascertain that the nature of their communication satisfies all of the following qualifying tests:

1. The message is of an urgent nature.

2. The message pertains to official police business.

B. The Federal Communications Commission monitors all licensed stations to ascertain that illegal traffic is not being transmitted. Whenever an illegal message is detected, it is recorded and the operator, who is licensed by the FCC, notified. Repeated or flagrant violations of FCC rules could cancellation of the department's radio license. Members shall not transmit illegal messages.

V. PROCEDURES FOR RADIO USE

A. Time Reference

Time checks, periodic tests, and all references to time shall utilize the 24-hour-clock system, e.g., 12:15 AM shall be referred to as "0015 hours"; 4:31 PM as "1631 hours."

B. Fixed Station Transmissions

1. All messages emitting from any fixed station will carry that particular station's complete call signs at the beginning of the message and shall be transmitted using the Ten-Signal Code provided (see page 12).

2. Messages shall be transmitted in the following manner:

"KUV-74......(calling).........130"
"130.........standing by for KUV-74"
"130.........10-19 Kinoole/Haili St......RESPOND CODE 3"
"130.........10-4"
"130.........10-4 at 0830 HRS"

3. Messages from one fixed station to another shall be transmitted as follows:

"KUV-74......(calling)......WBX-320"
"WBX-320.....standing by for KUV-74"
"WBX-320.....have 800, 10-2 this station"
"WBX-320.....10-4"
"WBX-320.....10-4 at 1031"

C. Mobile Unit Transmission

1. Messages from one mobile unit to another shall be transmitted as follows:

"130........(from)........140"
"130........standing by for 140"
"130........10-3 at the Civic"
"130........10-4"

2. Messages from a mobile unit to a fixed station shall be transmitted as follows:

"KUV-74......(from)......140"
"KUV-74......standing by for 140"
"KUV-74......I am 10-8 and on a 10-1"
"140............10-4.........at 1530 hours"

3. Mobile units in the country districts shall follow the same procedure using their complete fixed station call signs.

4. Standard broadcast radios, tape recorders and other sound amplifying devices shall be tuned so as to prevent their being heard over official police networks.

D. Reporting for Duty

Prior to leaving the station for patrol duty, each patrol unit shall request a radio test from the dispatcher via mobile transmitter in the following manner:

"KUV-74.......(from)....130......10-18"
"130.............10-4 at 1505"

E. Periodic Testing Procedures

1. On the hour and every fifteen minutes thereafter, during each tour of duty, a test broadcast shall be made by Central Dispatch in the following manner:

"KUV-74, 10-18 at 1630"

2. If any mobile unit fails to receive a test call within five minutes past the designated time, the dispatcher shall be contacted for the purpose of determining whether there is a defect in the radio communications system.

F. Emergency Transmission

1. No station transmitter or mobile unit within range shall interrupt or interfere with any transmission between other stations or mobile units. If the matter relating to a call is of extreme emergency, the transmitter may break into other transmissions and make contact in the following manner:

"KUV-74, from 132, 10-15"

2. This urgent message is to be repeated until acknowledged by the dispatcher.

G. General Instructions For Transmitting

1. Words should be slowly and distinctly pronounced at the rate of 40 to 60 words per minute.

2. Members of the department shall be referred to by their call numbers.

3. Emotion should not be interjected when speaking as this will cause the speech to become high-pitched and difficult to understand.

4. Messages should be clearly formulated prior to transmission.

5. Lengthy messages should be written down prior to transmission so that the radio operator does not receive a mass of garbled words.

6. When transmitting, speech should be directed into the microphone, with the mouth being at the same distance as if speaking into a telephone.

7. The minimum number of words necessary to convey a message should be used.

8. Information used in describing subjects should be given in the following order:

a. Name

b. Alias

c. Race

d. Sex

e. Age

f. Height

g. Weight

h. Color of Eyes

i. Color of Hair

j. Complexion

k. Scars or Tattoo Marks

l. Clothing

m. Unusual Features

9. All proper names should be spelled and all initials coded phonetically. Unusual words should be spelled phonetically (see page 13).

10. Words should not be run together. Each word should be pronounced separately and distinctly using slow, clear speech.

11. Numbers should be grouped together into combinations of three such as: 341-165-52.

12. Courtesy shall be exercised while on the air.

13. Messages shall not be transmitted:

a. During a Civil Defense test or during an actual enemy attack except as directed.

b. Within 200 yards of blasting operations or where blasting caps are stored. (These areas are usually posted.)

c. When advised by a base station to stand-by due to interference with other communication which you may not be hearing.

d. When transmission will obviously interfere with communications in progress or such communication will obviously make transmission unintelligible.

14. Miscellaneous Public Complaints information and other similar types of information shall not be transmitted over the radio, but relayed through other means, such as written communication or telephone.

H. General Instructions For Receiving

1. The police radio shall be turned "on" whenever patrol units are on duty.

2. The volume control should be utilized and messages kept loud enough to be easily heard yet low enough to avoid unnecessary strain on the ears.

3. Writing materials should be available so that messages may be copied without error.

4. Messages should not be acknowledged until the entire text of the message is received accurately.

VI. RESPONSIBILITY

Commanding officers and supervisors are responsible for enforcing the provisions of this policy.

10 - 1 Return to Station

10 - 2 Call by Phone

10 - 3 Meet Officer

10 - 4 Acknowledgment

10 - 5 Location

10 - 6 Repeat Message

10 - 7 Arrival at Scene

10 - 8 In Service

10 - 9 Out of Service (give location)

10 - 10 Ambulance Needed

10 - 11 Need Fast Response

10 - 12 Lavatory

10 - 13 Call Home

10 - 14 Meal

10 - 15 Officer in Trouble

10 - 16 Prisoner/Subject in Custody

10 - 17 Direct Traffic

10 - 18 Test Signal

10 - 19 Traffic Accident

JAMES S. CORREA
POLICE CHIEF

(Amended: 11-27-2001)